TravelPilot

Spots when bookings bypass your travel policy and create extra work.

TravelPilot notices in the browser when employees open a booking site outside your designated booking channel – and shows the right way at exactly that moment: a notice, a button to the company portal or, where you decide, a block.

You define which booking channels apply. Employees are only addressed when they deviate from them. Analysis is aggregated only – nothing is linked to individuals.

Set up your company What is technically enforced

Free plan with your own booking portal, branding, notices, approvals, IT guide and basic report.

Sample Ltd

Booking for work? Please use the company portal.

Go to company portalContinue anywayPrivate trip

TravelPilot by Intertours

Example: This is what employees see when they land on a hotel booking site for a business trip. Private bookings remain possible at any time.

In 25 seconds

The problem – and how TravelPilot solves it

Employees book business trips online – directly on Booking.com, HRS or Expedia, bypassing the travel policy and the company portal.

Set up your company →
Text version
  1. Employees book business trips online – directly on Booking.com, HRS or Expedia, bypassing the travel policy and the company portal.
  2. No corporate rates, no coverage, no data. Uncontrolled – and so far completely unmanaged.
  3. Until now.
  4. TravelPilot detects in the browser when someone books outside the designated channel – and shows the right way at exactly that moment. You decide what happens.
  5. Bookings run through your company portal again – and you see what works. TravelPilot: the configurable browser extension for Chrome and Edge.

Five steps to results

How TravelPilot works

Set up your company

  1. 1. Define rules

    Specify websites, notices, your company portal and targeted blocks – with preview and simulation.

  2. 2. Approve internally

    Management, IT, data protection and the works council review a specific, immutable version.

  3. 3. Roll out

    Your IT distributes the extension to managed Chrome and Edge browsers – first in a pilot, then in production.

  4. 4. Measure impact

    Aggregated, data-minimising metrics show where notices work and where they do not.

  5. 5. Optimise in a targeted way

    Translate anomalies into verifiable measures and track the outcome.

What TravelPilot stands for

Three areas of value

  1. 1. Comply with the travel policy

    Technically supported rules from your travel policy appear exactly at the moment of searching and booking.

  2. 2. Follow the booking process

    Employees go straight to the intended route to your company portal and travel service.

  3. 3. Better data basis

    Transparent process indicators for your steering and your travel management review.

Booking for business? Your company shows you the right way. Travel requirements, company portal and support – right where you book online.

Clarity, not promises

What TravelPilot enforces – and what it does not

Configured, technically supported rules in the managed browser are binding. Notices alone provide guidance, not technical enforcement. TravelPilot does not cover all booking channels.

  1. 1. Notice

    A banner in your design explains the rule and shows the intended route.

    Enforcement: Guidance, no technical enforcement

    Sample Ltd

    Travelling for work? Please book through the company channel.

    Business trips are covered by your company's travel policy. Private bookings are not affected.

    Understood, continuePrivate trip

    TravelPilot by Intertours

    Example: what employees see in the browser

  2. 2. Portal button

    As notice, plus direct access to your company portal.

    Enforcement: Guidance, no technical enforcement

    Sample Ltd

    Booking for work? Please use the company portal.

    Go to company portalContinue anywayPrivate trip

    TravelPilot by Intertours

    Example: what employees see in the browser

  3. 3. Confirmed redirect

    Your company portal opens after the person has explicitly confirmed.

    Enforcement: Guidance, no technical enforcement

    Sample Ltd

    Is this a business booking? Then please use the company portal.

    Continue to company portalContinue anywayPrivate trip

    TravelPilot by Intertours

    Example: what employees see in the browser

  4. 4. Block entire domain

    Access to the entire website is redirected to an explanatory block page in the managed browser.

    Enforcement: Technical, in the managed browser
    SLSample Ltd · Your company's rule

    This website is not intended for business travel bookings

    How to book correctly

    Open company portal – Intertours Travel

    This block applies in your company's managed browser. No data about this page visit was transmitted to your company other than an anonymous daily counter.

    Example: what employees see in the browser

  5. 5. Selective checkout block

    Only the booking completion is blocked – exclusively for websites with a documented, tested adapter.

    Enforcement: Only with tested adapter
    SLSample Ltd · Your company's rule

    Booking completion blocked for business trips

    How to book correctly

    Open company portal – Intertours Travel

    Only the booking completion was blocked. If you had already booked, please check your confirmations – the block cannot reverse a booking that has already been made.

    Example: what employees see in the browser

Data-minimising by design

  • No full URLs, search content, destinations, names, cookies or payment data.
  • No user or device ID, no personal profile; travellers do not need an account.
  • Counting takes place locally in the browser; only daily counters per website and rule are transmitted.
  • Small values are suppressed in reports; no freely combinable filters.
  • Measured values are client observations and are not intended for sanctions against individuals.
  • Transparency report for the works council and data protection, with data categories and limits.

Data-minimising does not automatically mean anonymous: with every transmission, hosting providers technically process the IP address. Details are in the data protection and security package.

Limits you should know

  • Only works in managed Chrome and Edge browsers with the extension installed.
  • Apps, private devices, other browsers and telephone bookings are not covered.
  • Supported are the websites listed in the website library and your own domains – not "all websites".
  • Website visits are not bookings; portal clicks are not proof of bookings.
  • Devices without a connection only receive changes at the next retrieval.

Plans

Start for free, expand when you need to

The free plan fully covers notices, the company portal and the rollout. Enterprise adds technical blocking, unlimited rules, experiments and longer reporting periods – currently as a beta.

FeatureFree€0 – foreverEnterprise (Beta)Beta – terms on request
Notices in the browser and a button to the company portal
Basic controls per booking type with website exceptions
Additional special rulesup to 5unlimited, with device groups and levels
Blocking (entire website or booking completion)
Experiments: compare notice texts
Reporting period28 days28, 90 and 365 days
Custom branding and company portal
Approvals, reports and approval links
IT guide and company assignment
Data protection package, change log and roles
In development
  • Export and API for key metrics
  • Admin sign-in via Single Sign-on
  • Impact bonus for a high portal rate

IT setup session

optional add-on · remote, 60–90 minutes

An Intertours expert sets up the deployment together with your IT team or IT service provider – using the tool you already use (Intune, Group Policy, Google Admin). Terms on request.

Requirements

  • Managed Windows or macOS devices with Google Chrome or Microsoft Edge.
  • IT distributes the extension via policy (e.g. Group Policy or Intune).
  • Internal approvals according to your organisation – e.g. management, IT, data protection, works council.
  • An approved booking portal, e.g. Intertours Travel, SAP Concur or your own access.

Enterprise is a beta: the features are ready to use and are being expanded further. Intertours activates it on request; there is no automatic billing. Registering does not commit you to anything and does not include consent to marketing.

Set up your company Start for free. You can keep your existing booking solution.